Skip Nav

Business Writing Tips for Professionals

Effective Business Writing: The Basics, Top Tips and Trusted Techniques

❶Determine your most important point and state it up front, in the very first sentence.

1. Less is more.

2. Avoid jargon.
Quick links

Show your document to someone outside your department or company and ask whether anything is missing. How many times have you read about low-hanging fruit, win-win solutions or pushing the envelope? Do they inspire you—or make you yawn? Every field has its acronyms and technical terms. On a webpage, for instance, you can insert a hyperlink to the definition. Cut the flab to keep your readers. Here are a few tips. People often skim documents for key information before deciding to read the whole thing.

Make it easy for them. In the second, the company is the subject of the sentence. In grammatical terms, the first sentence is in the passive voice and the second is in the active voice. Putting sentences in active voice is a quick way to brighten your writing. Sentences in active voice are often shorter and usually clearer than those in passive voice, and inspire more trust in readers. Everyone wants to know who is doing what. Read documents aloud to catch missing words. And if you see one mistake, read the rest of the paragraph particularly closely—typos tend to cluster.

Subscribe to receive, via email, tips, articles and tools for entrepreneurs and more information about our solutions and events. You can withdraw your consent at any time. Start or buy a business Business strategy and planning Money and finance Marketing, sales and export Employees Operations Technology Change of ownership Entrepreneurial skills Be an effective leader Become a better communicator Improve your networking Entrepreneur's toolkit Blog.

Search articles and tools. Here are a few ways to make your messages stand out from the pack. From online content to technical manuals to general product descriptions, there are opportunities for a solid income in many different fields of interest. It is also a different way to write, so these business writing tips and techniques will help you take a look at this unique subject area to see if it could be an opportunity for you to pursue.

With business writing, you have sentences to make a good first impression. This means your first line in any endeavor must become your hook. You can do so by asking questions, offering opportunities, or by stating a clear value proposition that relates to your subject matter.

There are three elements of structure that must be considered: Most paragraphs in business writing should be 4 sentences at maximum. Break out key points in your writing with subheadings, bullets, or Oxford comma sentences. After all — you want to show off your expertise. Every business writing effort must have a call to action in order to maximize its effectiveness.

Sometimes you can include multiple calls to action in an extended piece of content. It might be to look at more information, or continue their research, or think more favorably of your brand. Look at what your ultimate purpose happens to be for your writing and that needs to be what your call to action becomes.

People who consume your business writing, whether they are in the B2B or B2C world, are looking at your words because they are shopping. Transitions are often neglected in business writing. This is the most important technique of all when it comes to business writing.


Main Topics

Privacy Policy

Business Writing is a type of written communication, usually with standard structure and style. According to the Capella University, it addresses the needs of specific audiences and has prose and lists for a particular topic that concerns business.

Privacy FAQs

Effective business writing skills can help you win that million dollar contract, earn a promotion, resolve a dispute, or generate a significant increase in new business leads. Poor business writing, on the other hand, can never be undone; it can cause you to lose business to your competition and could even cost you your job.

About Our Ads

If your business writing isn’t up to snuff, follow the tips above and see if you can’t improve it. If your writing does pass muster, how about leaving a tip or two in the comments below? Share. “Even if I knew good business writing from the get-go, I think continually improving your writing and taking it to the next level is absolutely .

Cookie Info

I'm excited to share these top 87 business writing tips with you. They were honed while I studied English Literature and Rhetoric, taught writing at the university level, and worked with thousands of individuals and hundreds of companies to . In this webinar, we reveal the basics to effective business writing and the top tips, tricks, key steps and trusted techniques to drive online success.